Editing & Withdrawing Your Submission

You can usually keep refining a submission after you send it, and you can pull it from consideration if you need to. Both start from the same place: My Submissions on your dashboard. Open the submission and read the banner at the top of the page, which always tells you which of the two is available to you and until when.

Reading the banner

The banner at the top of a submission is the honest answer, not the general rule. It says one of these:

You can edit this submission until a date and time, with an Edit Submission button beside it. That is the deadline the call set, plus any grace period the organization allows.
Editing locked, deadline has passed. Underneath, it tells you whether your work is now under review or simply received.
Editing locked for this call. Some calls lock submissions the moment they are sent. When that is how the call is configured, the banner says so and points you at the organization for corrections.

Paying an entry fee never locks a submission. There is no separate final-submit step to tick. What closes the window is the call's deadline, or the call being paused or closed, or the organization choosing to lock submissions on send.

Editing

Click Edit Submission and the form reopens exactly where you left it. You can change your images, reorder them, change the primary image, and update the title, medium, dimensions, year, price and your statement, along with any questions the call asked. Save when you are done. Your changes replace what was there, so the organization reviews your latest version.

After the window closes, the organization's administrators can still make changes on their side. If you spot a mistake late, message the organization running the call and ask. Whether they act on it is up to them.

Withdrawing

Withdrawing takes your piece out of consideration entirely. It is available only when the organization has turned withdrawals on for that call.

You can withdraw while all of these hold:

The call allows withdrawals.
The withdrawal date has not passed. Organizations can set their own; otherwise it follows the call deadline.
Your submission has not already been accepted, rejected, withdrawn or sold.

An accepted piece cannot be withdrawn by you on your own, because the organization has already built plans around it. Message them instead.

To withdraw, open the submission and find the Withdrawal policy box, which states the date withdrawals are allowed until. Click Withdraw Submission. The dialog names the call, warns that the action cannot be undone, and gives you an optional Reason (optional) field before Confirm Withdrawal.

What happens to a fee you already paid

If you paid an entry fee, withdrawing does not charge your card back. Instead you receive a one-time coupon:

It is worth the full amount you paid.
It applies to a future entry fee at the same organization.
It is single use and valid for one year.

The code appears on screen the moment the withdrawal confirms, with its expiry date and a copy button, and it is also emailed to you. A free submission produces no coupon, because there is nothing to credit.

This is a credit toward a future submission, not a refund to your card. If your situation calls for an actual refund, contact the organization directly. Refunds are their decision, and when they issue one you get a separate confirmation email showing the amount, the piece and the reason.

Entering again

Withdrawing does not bar you from the call. While it is still open you can start a new submission, within whatever limit the call sets on how many pieces one artist may submit, and apply your withdrawal coupon at checkout.

Common questions

Can I edit after I pay? Yes. Paying does not lock anything.

Does the organization have to re-review an edited submission? No. Your edits update the submission in place, and they see the current version when they review.

The deadline passed and I found a typo. Message the organization. Their administrators can still edit, but it is at their discretion.

I cannot see a withdraw option. Either the organization has not enabled withdrawals for that call, or your submission's status no longer qualifies. Message them to pull your submission.