Understanding Submission Statuses

Every submission carries a status that tells you where it stands. You can see all of them on My Submissions on your dashboard. This guide explains what each status means, how the dashboard groups them, and when a decision becomes visible to you.

How your submissions are grouped

Four tabs sit above the list, each showing its own count:

All is everything.
Pending is work you have started on a call that charges a fee, where the fee has not been paid. If nothing is here, you owe nothing.
Active is work that is with the organization and waiting on a result.
Completed is work that has reached an outcome: announced decisions, submissions you withdrew, and pieces the organization recorded as not received.

Above the tabs, summary cards count your Total Submissions, Pending Payment, Under Review, Accepted and Total Fees Paid. The accepted count only includes decisions that have actually been announced to you.

You can narrow the list by gallery and by date range, and Clear Filters resets both.

The statuses

Draft You have started a submission but not sent it. Only you can see it. Keep editing, or delete it.

Pending Payment Your submission is complete and waiting on the fee. A Pay Now button appears beside it, along with Add to Cart or Go to Cart. Nothing reaches the organization until the payment goes through.

Submitted The organization has your submission. On a call without a jury, this is where your submission sits until a result is announced.

Under Review Your work is with the jury. On a juried call, this is what you see from the point review begins until the organization announces its decisions.

Accepted Your work was selected. If the call defers its fee until acceptance, a Pay entry fee button appears here. See Charging the entry fee on acceptance for how that works.

Waitlisted Your work is held in reserve. If an accepted artist withdraws or plans change, the organization may come back to you.

Rejected Your work was not selected this time. On calls that offer feedback, it appears with the submission.

Withdrawn You pulled the submission. See Editing and withdrawing your submission.

Not Received The organization expected the physical work and it did not arrive. The submission says so, and asks you to reach out to the organizer if you still plan to deliver it.

Sold Your work sold. A green Sold badge replaces the status, and later becomes Sold & Released once the piece leaves the gallery.

Archived The organization has moved the submission out of its active list. Nothing further is expected from you.

When you find out

A decision is not visible to you the moment an organization records it internally. It becomes visible when either of these happens:

The decision email is sent to you. Your dashboard updates at the same time.
The notification date the call promised arrives.

Until then, a juried submission keeps showing Under Review and an unjuried one keeps showing Submitted, even if the organization has already made up its mind. This is deliberate: it stops a dashboard from leaking a result before the letters go out.

Some calls never publish a notification date. On those, the email itself is the announcement, and your dashboard updates when it sends.

Physical work

On calls that involve delivering work to a venue, each submission also shows whether the piece has been checked in, and when. Submissions that never involve a physical object say Digital submission instead.

Notifications

You control which emails you receive under your account's notification preferences. Keep decision emails on, and keep your email address current, because that is how organizations reach you. See Notification preferences.

Common questions

Can I edit after I submit? Usually yes, until the call's deadline. The banner on the submission tells you exactly. See Editing and withdrawing your submission.

How long do decisions take? It depends entirely on the call. Check the call page for a notification date. If none is given, the organization has not committed to one.

I was accepted but cannot take part. Contact the organization. An accepted submission cannot be withdrawn by you alone, because they have already planned around it.

Are entry fees refunded if I am not selected? No. An entry fee pays for the call being run, not for a result. Withdrawing before the deadline is the one case that returns value to you, as a coupon rather than a card refund.