Finalizing Jury Decisions

When scoring is done, the Finalize Jury panel on the Results tab (Admin → Jurying, then open your call) turns the ranking into decisions. It marks entries juried in or out in bulk, shows you exactly what a cutoff will select before you commit, and sends the emails. This guide covers closing the round, committing a cutoff, and notifying artists.

Close scoring first

Move the round out of Open on the Rounds tab so jurors can no longer add or change scores. If some jurors have not finished, Crafted Call warns you rather than stopping you. Decisions are then based on the scores that were submitted.

A closed round cannot be reopened. If you need more scoring, create a new round; the closed round's scores are preserved.

See what a cutoff selects before you commit

The Finalize Jury panel offers two cutoffs, and each previews itself live as you type.

Mark Top N as Juried In takes a number of entries. As you type, the panel tells you how many of the scored entries that number would select. Use it when your space is fixed, for example twenty-five works on the wall.

Mark Mean ≥ % as Juried In takes a percentage of the maximum possible score. The preview again tells you how many of the scored entries would be selected. Use it when quality, not capacity, sets the line.

The preview and the action share the same calculation, so what you see is what runs.

Ties at the boundary

If entries are tied on score exactly at your cutoff, the preview says how many are tied and at what score, and they are all included. A top-25 cutoff with three entries tied in the twenty-fifth position accepts twenty-seven rather than picking one of the three arbitrarily.

That is deliberate, and it is not configurable. Plan for it: if your wall genuinely holds twenty-five, set the cutoff lower and add the pieces you want by hand.

Committing

Each button confirms before it acts, restating how many entries will be marked and how many of those are ties at the boundary. Afterwards, the panel reports how many entries actually changed.

That number can be lower than the preview. Entries that someone else moved in the meantime, or that a colleague already decided, are left exactly as they are rather than overwritten. If the count surprises you, check whether another admin was working on the same call.

Rejecting the rest

Mark Others as Juried Out marks everything not accepted or waitlisted. Run it last. The marking buttons add to what is already there rather than replacing it, so acceptances you made by hand survive.

If you set an acceptance quota for the call, the panel shows how much of it is filled as you go.

Advancing instead of deciding

In a multi-round call you advance rather than decide. Once the call has stopped accepting submissions, use Advance to (named for the next round, for example Advance to Round 2) on the Rounds tab. It previews how many entries will advance under the round's rule, discloses ties the same way, and moves only those entries into the next round. Jurors in the next round see only what advanced. The last round has no advance: choose Finish Scoring, then send decisions.

Send the decisions

Decision emails are sent from the Submissions page, and the Send Decision Notifications button on the Results tab takes you there. Waitlisted artists are included alongside accepted and rejected ones.

If you promised artists a notification date that has not arrived yet, the dialog offers both Send Now and Schedule for that date and time, shown in your organization's own time zone. Scheduling holds the batch and releases it automatically. Sending now also moves the call's notification date, so what artists were told and what happened stay consistent.

If no notification date is set, or it has passed, you get a single send button and a count of how many emails will go.

Full detail on decision emails, including the schedule you can cancel and what happens when you reopen a decided submission, is in Accepting, Rejecting and Waitlisting Submissions.

Sharing scores with artists

Below the results table, the Artist Feedback Visibility card carries Show scores and feedback to artists. Turned on, artists see anonymized jury scores and comments on their submission page, and juror identities are never revealed.

It takes effect only after decision emails have been sent, so an artist cannot infer the outcome from their score before you have told them. You can turn it on at any point after decisions go out.

Changing a decision afterwards

Change the status on the submission itself. The change is recorded on the Audit tab with who made it and when.

An email that has gone cannot be recalled. If you reopen a submission whose decision email was already sent, Crafted Call warns you that the artist still has the earlier message and that reopening does not notify them. Contact them directly.